Event, Program, and Class Proposals

Do you have an idea for an event, program, or class to be held at the Irish Cultural Center and McClelland Library?  Is there something you have always wanted to see in our schedule? Below you will find the instructions for submitting your idea for consideration, and the process for arranging events, programs, and classes here at the Center.

The Irish Cultural Center and McClelland Library are always looking for new ideas and volunteers to help us maintain and support our many offerings. Ideas submitted through this process will follow our internal event, programming, and class approval process.  While we may not be able to accommodate every idea submitted, all ideas will be considered.  Events, programs, and classes put on by our organization must fit our Mission, work with our current schedule of events and staffing load, and be logistically and financially feasible for our organization.

The ICLF Event Budget form and Planning Form are required for all events and are reviewed weekly at staff Operations meetings.

Event, Program, and Class Proposal Process:

STEP 1: Requesting a new event – Fill out the Event Request Form via the button to the right.  After submitting your form, you will hear back from the appropriate staff on the status of your event approval. The staff member will then help guide you through the next steps.

STEP 2: Event Planning Checklist – Once an event/program/class is approved fill out the checklist.

STEP 3: Event Budget – After the checklist is completed and reviewed with the operations director, fill out the budget form.

STEP 4: Facility Set Up – Once the budget is approved by the Finance Committee, fill out the facility set up form with details of layout and set up requirements.

Step 1 Form

Step 2 Form

Step 3 Form

Click Here > 2024 Budget Form

Step 4 Form

Suggested Schedule for Steps

We understand that sometimes opportunities appear when least expected and are happy to work with time constraints on select occasions. However, for everything that can be planned in advance here is our Suggested Schedule:

Step 1: Ideally completed 12 – 9 months in advance to ensure promotion is included in season brochure.

Step 2: Should be completed before Step 3.

Step 3: Ideally completed 6 months in advance so pricing details can be included in marketing materials.

Step 4: Ideally all major logistics are finalized 1 month in advance to allow for proper scheduling of staff and volunteers.

Should you have further questions or feel your event is better suited as a rental please email: events@azirish.org