Event, Program, and Class Proposals
Do you have an idea for an event, program, or class to be held at the Irish Cultural Center and McClelland Library? Is there something you have always wanted to see in our schedule? Below you will find the instructions for submitting your idea for consideration, and the process for arranging events, programs, and classes here at the Center.
The Irish Cultural Center and McClelland Library are always looking for new ideas and volunteers to help us maintain and support our many offerings. Ideas submitted through this process will follow our internal event, programming, and class approval process. While we may not be able to accommodate every idea submitted, all ideas will be considered. Events, programs, and classes put on by our organization must fit our Mission, work with our current schedule of events and staffing load, and be logistically and financially feasible for our organization.
The ICLF Event Budget form and Planning Form are required for all events and are reviewed weekly at staff Operations meetings.
Event, Program, and Class Proposal Process:
After the event is approved, the event coordinator will be sent the official budget form to fill out. All events with budgets over $1000, and/or events not already accounted for in the approved annual budget, must be approved by the ICLF finance committee. Click below.
After the budget is approved, the event coordinator and their team will use the Event Planning Checklist to make sure all details are planned and report event status and needs to the Staff Liaison and ICLF Event Committee.
Suggested Schedule for Steps
Step 1: Ideally completed 12 – 9 months in advance to ensure promotion is included in season brochure.
Step 2: Should be completed before Step 3.
Step 3: Ideally completed 6 months in advance so pricing details can be included in marketing materials.
Step 4: Ideally all major logistics are finalized 1 month in advance to allow for proper scheduling of staff and volunteers.